Fill in Your Da 1380 Form

The DA Form 1380 serves as an essential record for documenting individual performance during Reserve Duty Training. This form is often accompanied by other documents that provide additional context or fulfill related administrative requirements. Below is a list of documents commonly used alongside the DA Form 1380.

• DA Form 1059: This form is used to document the completion of an Army training course. It provides a summary of the training, including the dates attended and the skills acquired, which can complement the information reported on the DA Form 1380.
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• DA Form 4187: The Personnel Action form captures various personnel actions such as changes in duty status or assignments. It may be necessary to submit this form when reporting changes that affect the duties recorded on the DA Form 1380.
• DA Form 3349: This form is used to document a Soldier's physical profile, which outlines any limitations on their ability to perform certain duties. If a Soldier's training or duties are affected by their physical condition, this form may be referenced alongside the DA Form 1380.
• DA Form 4856: The Developmental Counseling Form records counseling sessions between leaders and Soldiers. It can provide context for any performance issues or commendations noted in the DA Form 1380.
• DA Form 2-1: This is the Personnel Qualification Record, which contains a Soldier's career information. It may be reviewed in conjunction with the DA Form 1380 to ensure that training and duties align with the Soldier's qualifications.
• DA Form 7500: This form is used for documenting the completion of a training event or course. It serves as an official record that may be referenced when completing the DA Form 1380.
• DA Form 31: The Request and Authority for Leave form is necessary when a Soldier takes leave during a training period. This form can clarify any gaps in duty performance reported on the DA Form 1380.
• DA Form 160: This form is used for documenting the attendance of Soldiers at various events, including training. It can support the claims made in the DA Form 1380 regarding the nature of the duties performed.
• DA Form 2406: The Operational Report – Lessons Learned form is used to capture lessons learned from training exercises. It can provide insights into the effectiveness of the training reported on the DA Form 1380.

Each of these documents plays a crucial role in the administrative processes surrounding Reserve Duty Training. Together, they ensure a comprehensive and accurate representation of a Soldier's performance and qualifications.

When filling out the DA Form 1380, it's essential to get it right to ensure accurate reporting of your training and duties. Here’s a handy list of things you should and shouldn’t do:

• Do: Prepare the form by the last day of each duty month to ensure timely submission.
• Do: Include the complete address of the records manager in Item 4.
• Do: Check the appropriate box in Item 9 to indicate the type of duty performed.
• Do: Provide accurate dates and hours for each duty performed in Column a and b.
• Do: Ensure the responsible officer signs the form in Item 11 to validate the duties performed.

• Don't: Leave any required fields blank; this can delay processing.
• Don't: Forget to cite the appropriate documentary authority for the training reported.
• Don't: Use outdated versions of the form; always use the latest edition.
• Don't: Submit the form without verifying all entries for accuracy first.

By following these guidelines, you can ensure that your DA Form 1380 is completed correctly and efficiently. Remember, attention to detail is key!

1. What is the DA Form 1380?

   The DA Form 1380, officially titled "Army Reserve Record of Individual Performance of Reserve Duty Training," is a document used to record the performance of Reserve training and duties by soldiers. This form is essential for tracking training outside of regular duty assemblies and ensuring proper documentation for retirement points.

2. Who is responsible for preparing the DA Form 1380?

   Preparation of the DA Form 1380 can fall to various individuals depending on the context of the training. For example, the chief of the proponent agency for a training project, a designated military representative at a convention, or the commanding officer of a unit may all be involved in completing this form. The specific instructions for who prepares the form are outlined in AR 140-185.

3. When should the DA Form 1380 be prepared?

   This form should be prepared by the last day of each duty month. Timeliness is crucial, as it needs to be submitted to the appropriate pay channel or to the Army Human Resources Command (AHRC) for non-paid inactive duty training.

4. What information is required on the DA Form 1380?

   Key information includes the soldier's name, assigned organization, grade, branch, and details about the training performed. Specifically, it captures the dates, hours, and nature of the duties or training, along with the location where these activities occurred. This ensures a comprehensive record of the soldier's performance.

5. What types of duties can be reported on the DA Form 1380?

   The form can document various types of duties, including equivalent or appropriate duties performed by soldiers assigned to different units, training outside of normal inactive duty training, and attendance at professional meetings. Specific types of duties must be checked on the form to indicate what was performed.

6. How are retirement points calculated on the DA Form 1380?

   Retirement points are calculated based on the type of duty performed, as indicated on the form. For instance, a soldier may earn different points for paid and non-paid duties, with specific codes denoting the nature of the duty. Understanding this system is vital for ensuring that soldiers receive the correct credit for their service.

7. What happens to the DA Form 1380 after it is completed?

   Once the DA Form 1380 is validated by the Defense Finance and Accounting Service (DFAS) for paid duties or by AHRC for non-paid duties, it must be filed according to AR 25-400-2. The completed form is then submitted to the soldier's Army Military Human Resource Record (AMHRR) for proper documentation.

8. What should be done if there is an error on the DA Form 1380?

   If an error is discovered on the DA Form 1380, it is important to correct it as soon as possible. The responsible officer should ensure that any inaccuracies are amended before the form is submitted for processing. This helps maintain accurate records and ensures that soldiers receive the appropriate retirement points.

9. Are there any exceptions to the rules regarding retirement points?

   Yes, there are exceptions for certain types of duties, such as funeral honors and preauthorized conferences, which allow for one retirement point per day. These exceptions should be noted when completing the form to ensure accurate reporting of service time.

10. Where can I find more information about completing the DA Form 1380?

    For further details, soldiers and officers can refer to AR 140-185, which provides comprehensive guidelines on the preparation and submission of the DA Form 1380. This regulation includes tables and examples that clarify the process and requirements.