Fill in Your Band Seating Chart Form

The Band Seating Chart form serves as a crucial document for organizing a concert band’s performance setup. Alongside this form, several other documents are often utilized to ensure a smooth and efficient performance. Each of these documents plays a specific role in the planning and execution of the concert.

• Performance Schedule: This document outlines the timeline for the event, including rehearsal times, performance start times, and breaks. It helps all participants understand when they are expected to be present and ready to perform.
• Instrument Inventory List: This list details all instruments that will be used during the performance, including their condition and ownership. It assists in ensuring that all necessary instruments are available and in good working order prior to the concert.
• Rehearsal Notes: These notes are compiled by the director during rehearsals and include feedback, adjustments to the seating arrangement, and any changes in the program. They serve as a reference for musicians and staff to address any issues that may arise during practice sessions.
• Articles of Incorporation Form: To officially establish your corporation, refer to the necessary Articles of Incorporation documentation for compliance and legal recognition.
• Program Guide: This document provides the audience with information about the pieces being performed, including titles, composers, and any relevant background information. It enhances the concert experience by educating attendees about the music being presented.

In conclusion, the Band Seating Chart form is complemented by various other documents that collectively contribute to the successful organization of a concert band performance. Each document serves a distinct purpose, facilitating communication and coordination among all involved parties.

When filling out the Band Seating Chart form, it is important to follow certain guidelines to ensure clarity and accuracy. Here are some dos and don'ts to consider:

• Do write the director's name clearly at the top of the form.
• Do provide the school name to ensure proper identification.
• Do accurately draw the percussion set-up, keeping sight-lines to the conductor in mind.
• Do fill in the number of chairs and stands for each row as specified.
• Do fax the completed form to the provided number before the deadline.
• Don't leave any sections blank; every part of the form is important.
• Don't alter the basic percussion set-up as shown in the diagram.

By following these guidelines, you can help ensure a smooth and successful performance for everyone involved.

1. What is the purpose of the Band Seating Chart form?

   The Band Seating Chart form is designed to help music directors organize the seating arrangement for their concert band. It allows for a clear visual representation of where each musician will sit, ensuring that everyone has a proper sight-line to the conductor and that the instrumentation is balanced across the stage.

2. How should I fill out the form?

   To complete the form, start by filling in the director's name and the school name at the top. Next, indicate the number of chairs and music stands required for each row. Use the provided diagram to guide your layout, ensuring that percussion instruments are placed according to the basic set-up shown. Make sure to total the number of chairs and stands at the end of the form.

3. What if I have specific requests for the percussion section?

   It is important to note that the percussion section must adhere to the basic set-up as shown in the diagram. If you have specific requests regarding the placement of percussion instruments, you should clearly outline these on the form. However, keep in mind that the stage crew will do their best to accommodate your requirements within the established guidelines.

4. When is the deadline for submitting the form?

   The completed Band Seating Chart form must be faxed to 780-438-1465, attention Rob Speers, prior to March 1, 2008. Meeting this deadline is crucial to ensure that your seating arrangements can be properly set up for the performance.

5. What happens if I submit the form after the deadline?

   If the form is submitted after the March 1 deadline, there may be limited ability to accommodate your requests. The stage crew has a schedule to follow, and late submissions may result in a seating arrangement that does not meet your specifications.

6. Can I make changes to the seating chart after submission?

   Once the form has been submitted, changes may be challenging to implement. It is advisable to finalize your seating arrangement before sending the form. If changes are necessary, contact the stage crew as soon as possible to discuss potential adjustments.

7. Is there a sample seating arrangement I can refer to?

   Yes, a sample seating arrangement is provided in the form. For example, Row 1 may include 6 chairs and 3 stands for flutes, while Row 4 could consist of 19 chairs and 13 stands for trumpets, trombones, euphonium, and tuba. Use this as a reference to help you create a balanced and effective seating chart for your ensemble.